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If your business has boxes of paper records, one of the first questions is often the cost of turning them into useful digital files. The answer depends on the document type, volume, preparation, image quality, OCR and indexing needed. What affects document scanning costs? The main factors include the number of pages, whether documents are loose or bound, the level of sorting required, and whether you need searchable OCR or detailed file naming. Secure collection and delivery,

OCR stands for optical character recognition. It converts printed words in a scanned image into searchable text, making digital records much easier to use. How OCR works The scanning process captures a clear image of each page. OCR software then reads the characters and creates a text layer that can be searched, copied and used for indexing. The benefits of searchable files Instead of opening documents one by one, you can search for a name, date, reference number or phrase. T

Paper records can be useful, but large physical archives create risks for businesses. Files may be lost, damaged, accessed by the wrong person or difficult to retrieve when they are needed. Paper takes space and time Filing cabinets and storage boxes take up valuable room. Staff may also spend hours searching through folders instead of focusing on customers and day-to-day work. Paper can be damaged or misplaced Fire, flooding, damp, accidents and simple misfiling can put impo

Solicitors, schools and healthcare teams often manage large volumes of sensitive paperwork. Secure document scanning can make these records easier to access while supporting a more organised way of working. For solicitors Case files, correspondence and historical documents can be indexed by client, matter or reference. Searchable files help legal teams retrieve information quickly and reduce reliance on crowded filing rooms. For schools Pupil records, administration files and

Paper documents can take up valuable space, slow down daily work and make important information harder to find. Document scanning turns paper files into secure, searchable digital records that are easier to manage and protect. 1. Save space and reduce costs Digital files reduce the need for filing cabinets, storage rooms and the time spent handling paper. Your team can spend less time managing archives and more time serving customers. 2. Find information faster High-quality O